| Communications Manager |
Detailed Job Description
- Support the Executive Director in ensuring strategic delivery of external and internal communications, campaigns, and media work of SHAPE-SEA, focusing on digital engagement strategies
- Plans and manages resources; supervises suppliers, external contractors, service providers, and partnerships
- Works with Executive Director in decision-making and problem-solving related to SHAPE-SEA ™s external messages and communications functions, while adhering to SHAPE-SEA values and protocols,
- Provides advice on communications, campaigns, and media for SHAPE-SEA and its partners.
- Makes complex technical information accessible, understandable, and usable by non-specialists
- Delivers high-quality internal communications materials and develops an effective information management system, focusing on horizontal sharing and learning
Requirements:
- Bachelor ™s degree in a relevant subject such as media and communications or internationaldevelopment or social policy
- Minimum of 5 years of experience in media and communication roles, with at least 3 years ™ experience in using digital platforms for campaigning and influencing
- Strong oral and written communication skills, including high-level presentation, lobby, and media experience
- Demonstrated experience of integrating gender and diversity issues into influencing work
- In-depth knowledge of digital and social communication and writing for social media (social networks, web platforms, blogs)
- Proven track record of identifying and developing relationships to advance the development and implementation of communication and media strategies
- Experience and mastery in writing press releases, analyzes, blogs, stories/testimonial
- Excellent communication skills with fluency in written and spoken English and, at a minimum, another Southeast Asian language
Desirable Qualities:
- Masters degree in mass communications, journalism, or related discipline
- In-depth knowledge of multimedia design and computer graphics (Photoshop, iMovie, etc.);
- Previous experience in a similar context, especially in communications and media for a development agency / NGO
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| Monitoring and Evaluation Officer |
Detailed Job Description
- Development and implementation of Outcome Mapping monitoring, evaluation and reporting system with detailed guideline for its implementation
- Planning, Management, Reporting and data analysis together with developing and implementing comprehensive M & E Strategy for the Programme;
- Facilitation of knowledge building and M&E tools for the programme
- In liaison with the Programme Director, review M&E plans for various activities and other monitoring, evaluation, research and learning tools for consistency with M&E needs.
- Support the Project Leads through knowledge sharing in the area of monitoring and evaluation at the activity level.
- Participate in the project activities in-person or online for consistent monitoring of the different aspects of the programme.
- Document best practices and lessons learned and share with programme managers and relevant stakeholders to maximize impact of the projects; foster a productive relationship and lesson-learned sharing culture among the staff.
- Prepare the annual report by collating reports from project leads, and inputs from beneficiaries and stakeholders.
Requirements
- Bachelor of Arts or Science degree
- Significant 5+ years experience in monitoring and evaluation of human rights programmes.
- Experience in overseeing project teams and streamlining M&E practices.
- Strong writing and communication skills.
Desirable Qualities:
- a Master of Arts or Science degree
- Experience in developing and integration of the Outcome Mapping framework,
- Demonstrated experience in including the Gender Transformative Evaluation
- Preferred experience in training
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| Project Lead for Increasing Research Capacities |
Detailed Job Description
- Assist the Programme Director in formulating annual implementation plans and calendar.
- Work closely with the Programme Director to implement annual programme activity as approved by the governing board.
- Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.
- Work closely with Communications Manager for public relations materials required for activities
- Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities
- Conduct on-boarding trainings on the management and financial systems and protocols with project grantees
- Organise the conduct of research, training-workshops & other relevant activities, as directed by the Programme Director
- Ensure that activity-level documentation is updated and collate reports from project grantees
- Supervise implementation of activities and regularly communicate with project partners/grantees
- Evaluate and report to the programme director on the progress of each activity through the interim or final reports
- Prepare monthly work plan and status reports
- Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities
Requirements:
- Minimum research-based Master of Arts degree
- Significant experience in conducting evidence-based research and knowledge of the research process.
- Completion of the Research Ethics and knowledge of rights-based ethics.
- Experience in conducting capacity-building training.
- Knowledge of rights-based methodologies, feminist and intersectional frameworks (on-boarding training will be provided to strengthen your knowledge)
- Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia
- Demonstrated experience in managing a project – preparing plans, and budgets.
- Experience in monitoring activities.
- Experience in preparing activity-level reports (guided by the M&E Manager)
- Excellent communication skills in English
Desirable Qualities:
- Ability to speak and write in least one Southeast Asian language.
- Experience in monitoring activities.
- Experience in preparing activity-level reports (guided by the M&E Manager)
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| Project Lead for Knowledge Production |
Detailed Job Description
- Assist the Programme Director in formulating annual implementation plans and calendar.
- Work closely with the Programme Director to implement annual programme activity as approved by the governing board.
- Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.
- Work closely with Communications Manager for public relations materials required for activities
- Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities.
- Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities
- Coordinate Selection process of research grants programme and research funds for critical research
- Coordinate with Mentors with regards to content assessment of research process and outputs
- Coordinate with fellow project leads on activities requiring collaboration
- Regularly communicate with project implementers or grantees to ensure efficient and timely delivery of research projects and planned outputs
Requirements:
- Minimum Master of Arts degree in Social Sciences or Humanities, Public Policy, Communications
- Significant demonstrated experience in production of knowledge products with maximum impact (research papers, policy outputs, digital outputs)
- Experience in hiring external consultants (finalizing specific TOR)
- Demonstrated experience in managing a project – preparing plans, and budgets.
- Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia
- Excellent communication skills in English
Desirable Qualities:
- Ability to speak and write in least one Southeast Asian language.
- Experience in monitoring activities.
- Experience in preparing activity-level reports (guided by the M&E Manager)
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| Project Lead for Knowledge Dissemination |
Detailed Job Description
- Assist the Programme Director in formulating annual implementation plans and calendar.
- Work closely with the Programme Director to implement annual programme activity as approved by the governing board.
- Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.
- Work closely with Communications Manager for public relations materials required for activities
- Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities
- Evaluate and report to the programme director on the progress of each activity through the interim or final reports
- Coordinate with fellow project leads on activities requiring collaboration across research components
- Prepare monthly work plan and status reports
- Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities
- Coordinate with Editors and Writers to ensure efficient and timely delivery of outputs
- Coordinate with Programme Director and Executive Director on activities related to academic advocacy
- Organise the conduct of seminars conferences and & other relevant activities, as directed by the Programme Director and in collaboration with project partners
Requirements:
- Minimum Master of Arts degree in Social Sciences or Humanities.
- Demonstrated experience in organizing activities – seminars, conferences, and other public events.
- Demonstrated experience in managing a project – preparing plans, and budgets.
- Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia
- Excellent communication skills in English
Desirable Qualities:
- Ability to speak and write in least one Southeast Asian language.
- Experience in monitoring activities.
- Experience in preparing activity-level reports (guided by the M&E Manager)
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| Finance Manager |
Detailed Job Description
- Manage the day-to-day Finance matters and transactions
- Align with the Operations Director on matters regarding activities implemented,, as reflected in the approved calendar and budget
- Ensure finance and administrative features of activities are being implemented consistently with the approved policies and budget
- Work with Operations Director in monitoring and managing the resources and preparing the necessary contracts regarding externally organized activities or projects awarded to third parties
- Support the Operations Director in communicating with the SIDA Finance Team, especially the comptroller, to ensure clarity and compliance with SIDA finance policies and protocols
- Assist the Operations Director in preparation of the annual internal finance reports and the conduct of the external audit
- Monitor and implement fund disbursements and liquidation reports
- manage the petty cash fund and ensure that it is regularly replenished;
- Prepare and submit the petty cash liquidation report in a timely manner
Requirements:
- At least 5 years ™ experience in finance or administrative position
- Demonstrable experience with providing strategic financial direction.
- Extensive experience managing complex funding contracts as well as all aspects of the organization ™s day-to-day financial transactions and processes
- Experience managing a small team of financial staff /external consultants
- Prepare programme financial reports to be submitted to the Operations Director.
- Be responsible for preparing documentation for external audits.
Desirable Qualities:
- Thai National or Strong ability to speak and write in Thai
- Demonstrated organizational, communication and leadership skills.
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| Finance and Administrative Assistant |
Detailed Job Description
- Work closely with Finance Manager to ensure that the finance system is implemented as per the program plans and budgets
- Work on monthly tasks of bookkeeping, accounting and preparation of financial report for auditing such as Trial Balance, Profit & Loss a/c, Balance Sheet for each programme period
- Assist the programme in improving finance and accounting systems and PMO skills and knowledge in order to accommodate diverse needs/demands of next programme phase and skills based on systems audit findings
- Maintain Monthly financial files and ensure all documents are scanned and uploaded systematically.
- Assist to go to the banks and document delivery
- Manage bill payment and assist for the payment of transportation and food in the training/workshops.
Requirements:
- Thai National
- Bachelor ™s Degree/ Diploma in Financial Administration or related field
- 2 years of working experience in financial administration
- Good Command in written and spoken Thai and English;
- Detail-oriented person
- Intermediate working knowledge of MS Office with advanced knowledge of Excel.
- Knowledge of Accounting software (CD Organizer)
- Experience working in human rights would be an advantage;
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| Administrative Assistant |
Detailed Job Description
- Provide administrative support to Project Leads, Programme Director, Operations Director, and Executive Director
- Keep responsible for handling documentation filing system
- Assist to prepare the paperwork related to work permit and visa application, and accompany with foreign staff/volunteer to Ministry of Labour and Employment, and to the appropriate Immigration Office as necessary.
- Provide support to office supplies purchasing and maintenance
- Provide support for logistical requirements of activities implemented under research components
Requirements:
- Thai National
- Bachelor ™s Degree/ Office Administration or related field
- 2 years of working experience in administration
- Experience working in human rights would be an advantage;
- Good Command in written and spoken Thai and English;
- Detail-oriented person
- Intermediate working knowledge of MS Office, Gmail, Google Drive, and related tools (Docs, Sheets, Calendar, etc.)
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