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BE PART OF
SHAPE-SEA!

SHAPE A BETTER NORMAL and BUILD A
CULTURE OF HUMAN RIGHTS AND PEACE in SOUTHEAST
ASIA!

SHAPE-SEA
Programme Management Office for Research Programme Phase
2

ABOUT SHAPE-SEA PHASE
2
Building on lessons learned from and the gains of Phase I
(2015-2021), the overarching vision of SHAPE-SEA Phase 2
is to instill a culture of human rights and peace in
Southeast Asia through applied research, education, inter-sectoral
partnerships, and policy advocacy. 
Furthermore, the
programme, based in Bangkok, Thailand, aims to contribute to a “new and
better normal” that not only recognizes and addresses diverse lived
experiences, but also allows for the full protection of human rights of
Southeast Asian peoples and the improvement of the peace situation in the
region. SHAPE-SEA shall then play a role in:

  • producingproblematizing and
    disseminating knowledge
    on critical issues in the region and
    institutionalizing human rights and peace in higher education.
  • engaging a wide range of stakeholders to
    enhance their role as well-informed, skilled, and active change
    agents.
  • integrating a rights-based
    approach
    towards the achievement of academic freedom, gender
    equality, poverty eradication, and environmental
    protection.

The programme shall also ensure:

  • more capacity developmentand opportunities
    for researchers and scholars in Southeast Asia, particularly from low income/
    academically developing countries,
     to enable them to
    contribute to existing knowledge on human rights and peace, and be competitive
    enough to obtain funding, conduct research and produce & disseminate
    knowledge.
  • more resources to transform
    research outputs
    into documents that can influence, answer, and
    persuade different populations of the importance of building a culture of
    rights and peace.

APPLY
NOW!
If you are interested to apply, kindly submit the
following documents to shapesea.PMO@gmail.com on
or before 16 May 2022 (23:59 GMT+7)

  • Curriculum Vitae (focusing on work over the past five
    years)
  • Referral Letter from current or previous
    supervisor and/or work colleague
  • A 300-word statement
    on how you, as your preferred PMO staff position, will concretely provide
    support to SHAPE-SEA in achieving its vision amid the current situation
    throughout the region

Core Management
Team

Programme
Director
Detailed Job
Description

  • Provide strategic and substantial leadership
    in the implementation of activities and projects across three research
    components
  • Lead in the planning, organizing,
    coordinating, monitoring and evaluating SHAPE-SEA programs and activities,
    including developing ideas, frameworks, innovations
  • Ensure delivery of quality outputs and outcomes based on
    strategies produced by Governing Board, and approved plans/concept notes by
    project beneficiaries
  • Lead the preparation and
    finalization of narrative report on programmes and activities
    implemented
  • Work with the M&E Manager to refine
    and finalize activity documentation processes and protocols.
  • Ensure check and balance mechanism in terms of quality of content
    and timeliness in the delivery of activities.
  • Ensure
    that the annual programme is efficiently implemented, coordinated, monitored
    and evaluated, based on the approved plan.

Requirements:

  • PhD in a relevant field.
  • Minimum 5-7
    leadership in academic research work;
  • Understanding of
    the overall socio-political situation as well as human rights situation in
    the Southeast Asian region and good knowledge of the current socio-political
    situation in Asia.
  • Ability to work successfully as a
    team leader in a multicultural and demanding working environment with
    cross-programme coordination.
  • Good problem solving and
    analytical skills
  • Excellent communication skills in
    English

Desirable Qualities:

  • Academic experience field of human rights, peace or a related
    subject such as politics, social sciences, international relations,
    international law, development studies or Southeast Asia studies.
  • Good IT skills
  • Ability to communicate in
    least one Southeast Asian language.
  • Ability to work
    under pressure, multi-task and manage team deadlines.
  • Good external relations skills with various stakeholders (academic
    community, CSOs and policy makers, etc.).
  • Full Time
    position; However, the person may currently be affiliated with an academic
    institution (preferrable based in Bangkok). Fair and just work arrangement
    with SHAPE-SEA (60-70%
    minimum).
Operations
Director
Detailed Job
Description

  • Oversee daily PMO operations and implement
    processes related to human resource management.
  • Responsible for finalizing and implementing SHAPE-SEA’s financial
    policy and procedures.
  • Provide leadership to Operations
    team with regards to the day-to-day finance and administration
    requirements
  • Convene strategic meetings with with
    Operation staff re: the translation of annual plans into specific
    activities
  • Work with Executive and Program Directors in
    formulating annual implementation plans and calendar
  • Work closely with the Programme Director in monitoring the
    implementation of the activities and annual plan, and budget usage/
    spending
  • Prepare annual narrative reports, referencing
    how the policies were implemented
  • Ensure that finance
    and administrative documentation system is in place, a is updated
  • Support the preparation of the annual internal and audited
    financial reports
  • Review and endorse PMO monthly work
    plan and budget for approval by Executive Director
  • Review and approve requests for fund disbursements and liquidation
    reports submitted by the programs coordinator/s
  • If not
    subject of the complaint, sit in the grievance committee to document the
    proceedings.Requirements:

Requirements:

  • Minimum Masters of Arts degree in Business Administration,
    specialized NGO Management, or related field
  • 5-7 years
    leadership role in operations
  • Superior knowledge of
    multiple operational functions and principles including procurement, finance,
    and employee management.
  • Proven ability to plan and
    manage operational process for maximum efficiency and productivity
  • Good command of written and spoken
    English

Desirable Qualities:

  • Thai
    National or Strong ability to speak and write in Thai
  • Demonstrated organizational, communication and leadership
    skills.
  • Experience hiring external consultants such as
    auditors.

Programme/Operations
Staff

Communications Manager Detailed Job
Description

  • Support the Executive Director in ensuring
    strategic delivery of external and internal communications, campaigns, and
    media work of SHAPE-SEA, focusing on digital engagement strategies
  • Plans and manages resources; supervises suppliers, external
    contractors, service providers, and partnerships
  • Works
    with Executive Director in decision-making and problem-solving related to
    SHAPE-SEA’s external messages and communications functions, while adhering to
    SHAPE-SEA values and protocols,
  • Provides advice on
    communications, campaigns, and media for SHAPE-SEA and its
    partners.
  • Makes complex technical information
    accessible, understandable, and usable by non-specialists
  • Delivers high-quality internal communications materials and
    develops an effective information management system, focusing on horizontal
    sharing and learning

Requirements:

  • Bachelor’s degree in a relevant subject such as media and
    communications or internationaldevelopment or social policy
  • Minimum of 5 years of experience in media and communication roles,
    with at least 3 years’ experience in using digital platforms for campaigning
    and influencing
  • Strong oral and written communication
    skills, including high-level presentation, lobby, and media
    experience
  • Demonstrated experience of integrating
    gender and diversity issues into influencing work
  • In-depth knowledge of digital and social communication and writing
    for social media (social networks, web platforms, blogs)
  • Proven track record of identifying and developing relationships to
    advance the development and implementation of communication and media
    strategies
  • Experience and mastery in writing press
    releases, analyzes, blogs, stories/testimonial
  • Excellent communication skills with fluency in written and spoken
    English and, at a minimum, another Southeast Asian
    language

Desirable Qualities:

  • Masters degree in mass communications, journalism, or related
    discipline
  • In-depth knowledge of multimedia design and
    computer graphics (Photoshop, iMovie, etc.);
  • Previous
    experience in a similar context, especially in communications and media for a
    development agency / NGO
Monitoring and Evaluation Officer Detailed Job Description

  • Development and
    implementation of Outcome Mapping monitoring, evaluation and reporting system
    with detailed guideline for its implementation
  • Planning, Management, Reporting and data analysis together with developing
    and implementing comprehensive M & E Strategy for the
    Programme;
  • Facilitation of knowledge building and
    M&E tools for the programme
  • In liaison with the
    Programme Director, review M&E plans for various activities and other
    monitoring, evaluation, research and learning tools for consistency with
    M&E needs.
  • Support the Project Leads through
    knowledge sharing in the area of monitoring and evaluation at the activity
    level.
  • Participate in the project activities in-person
    or online for consistent monitoring of the different aspects of the
    programme.
  • Document best practices and lessons learned
    and share with programme managers and relevant stakeholders to maximize
    impact of the projects; foster a productive relationship and lesson-learned
    sharing culture among the staff.
  • Prepare the annual
    report by collating reports from project leads, and inputs from beneficiaries
    and stakeholders.

Requirements

  • Bachelor of Arts or Science degree
  • Significant 5+ years experience in monitoring and evaluation of
    human rights programmes.
  • Experience in overseeing
    project teams and streamlining M&E practices.
  • Strong writing and communication
    skills.

Desirable Qualities:

  • a
    Master of Arts or Science degree
  • Experience in
    developing and integration of the Outcome Mapping framework,
  • Demonstrated experience in including the Gender Transformative
    Evaluation
  • Preferred experience in training
Project Lead for Increasing Research
Capacities
Detailed Job Description

  • Assist the Programme Director in formulating annual implementation
    plans and calendar.
  • Work closely with the Programme
    Director to implement annual programme activity as approved by the governing
    board.
  • Coordinate with Finance Team for the Preparation
    of activity budgets, monitoring the budget usage/ spending, and preparation
    of activity financial reports.
  • Work closely with
    Communications Manager for public relations materials required for
    activities
  • Work closely with the Monitoring and
    Evaluations Manager to customize activity monitoring tools and documentation
    of activities
  • Conduct on-boarding trainings on the
    management and financial systems and protocols with project
    grantees
  • Organise the conduct of research,
    training-workshops & other relevant activities, as directed by the
    Programme Director
  • Ensure that activity-level
    documentation is updated and collate reports from project grantees
  • Supervise implementation of activities and regularly communicate
    with project partners/grantees
  • Evaluate and report to
    the programme director on the progress of each activity through the interim
    or final reports
  • Prepare monthly work plan and status
    reports
  • Assist Programme Director in coordinating with
    Gender and Environmental Experts to design and assess gender and
    environmental indicators of
    activities

Requirements:

  • Minimum
    research-based Master of Arts degree
  • Significant
    experience in conducting evidence-based research and knowledge of the
    research process.
  • Completion of the Research Ethics and
    knowledge of rights-based ethics.
  • Experience in
    conducting capacity-building training.
  • Knowledge of
    rights-based methodologies, feminist and intersectional frameworks
    (on-boarding training will be provided to strengthen your
    knowledge)
  • Understanding of the overall socio-political
    situation as well as human rights situation in Southeast Asia
  • Demonstrated experience in managing a project – preparing plans,
    and budgets.
  • Experience in monitoring
    activities.
  • Experience in preparing activity-level
    reports (guided by the M&E Manager)
  • Excellent
    communication skills in English

Desirable
Qualities:

  • Ability to speak and write in least one
    Southeast Asian language.
  • Experience in monitoring
    activities.
  • Experience in preparing activity-level
    reports (guided by the M&E
    Manager)
Project Lead for Knowledge Production Detailed Job Description

  • Assist the
    Programme Director in formulating annual implementation plans and
    calendar.
  • Work closely with the Programme Director to
    implement annual programme activity as approved by the governing
    board.
  • Coordinate with Finance Team for the Preparation
    of activity budgets, monitoring the budget usage/ spending, and preparation
    of activity financial reports.
  • Work closely with
    Communications Manager for public relations materials required for
    activities
  • Work closely with the Monitoring and
    Evaluations Manager to customize activity monitoring tools and documentation
    of activities.
  • Assist Programme Director in
    coordinating with Gender and Environmental Experts to design and assess
    gender and environmental indicators of activities
  • Coordinate Selection process of research grants programme and
    research funds for critical research
  • Coordinate with
    Mentors with regards to content assessment of research process and
    outputs
  • Coordinate with fellow project leads on
    activities requiring collaboration
  • Regularly
    communicate with project implementers or grantees to ensure efficient and
    timely delivery of research projects and planned
    outputs

Requirements:

  • Minimum
    Master of Arts degree in Social Sciences or Humanities, Public Policy,
    Communications
  • Significant demonstrated experience in
    production of knowledge products with maximum impact (research papers, policy
    outputs, digital outputs)
  • Experience in hiring external
    consultants (finalizing specific TOR)
  • Demonstrated
    experience in managing a project – preparing plans, and budgets.
  • Understanding of the overall socio-political situation as well as
    human rights situation in Southeast Asia
  • Excellent
    communication skills in English

Desirable Qualities:

  • Ability to speak and write in least one Southeast Asian
    language.
  • Experience in monitoring
    activities.
  • Experience in preparing activity-level
    reports (guided by the M&E Manager)
Project Lead for Knowledge Dissemination Detailed Job Description

  • Assist the
    Programme Director in formulating annual implementation plans and
    calendar.
  • Work closely with the Programme Director to
    implement annual programme activity as approved by the governing
    board.
  • Coordinate with Finance Team for the Preparation
    of activity budgets, monitoring the budget usage/ spending, and preparation
    of activity financial reports.
  • Work closely with
    Communications Manager for public relations materials required for
    activities
  • Work closely with the Monitoring and
    Evaluations Manager to customize activity monitoring tools and documentation
    of activities
  • Evaluate and report to the programme
    director on the progress of each activity through the interim or final
    reports
  • Coordinate with fellow project leads on
    activities requiring collaboration across research components
  • Prepare monthly work plan and status reports
  • Assist Programme Director in coordinating with Gender and
    Environmental Experts to design and assess gender and environmental
    indicators of activities
  • Coordinate with Editors and
    Writers to ensure efficient and timely delivery of outputs
  • Coordinate with Programme Director and Executive Director on
    activities related to academic advocacy
  • Organise the
    conduct of seminars conferences and & other relevant activities, as
    directed by the Programme Director and in collaboration with project
    partners

Requirements:

  • Minimum
    Master of Arts degree in Social Sciences or Humanities.
  • Demonstrated experience in organizing activities – seminars,
    conferences, and other public events.
  • Demonstrated
    experience in managing a project – preparing plans, and budgets.
  • Understanding of the overall socio-political situation as well as
    human rights situation in Southeast Asia
  • Excellent
    communication skills in English

Desirable
Qualities:

  • Ability to speak and write in least one
    Southeast Asian language.
  • Experience in monitoring
    activities.
  • Experience in preparing activity-level
    reports (guided by the M&E
    Manager)
Finance Manager Detailed Job
Description

  • Manage the day-to-day Finance matters and
    transactions
  • Align with the Operations Director on
    matters regarding activities implemented,, as reflected in the approved
    calendar and budget
  • Ensure finance and administrative features
    of activities are being implemented consistently with the approved policies
    and budget
  • Work with Operations Director in monitoring
    and managing the resources and preparing the necessary contracts regarding
    externally organized activities or projects awarded to third
    parties
  • Support the Operations Director in
    communicating with the SIDA Finance Team, especially the comptroller, to
    ensure clarity and compliance with SIDA finance policies and protocols
  • Assist the Operations Director in preparation of the annual
    internal finance reports and the conduct of the external audit
  • Monitor and implement fund disbursements and liquidation
    reports
  • manage the petty cash fund and ensure that it
    is regularly replenished;
  • Prepare and submit the petty
    cash liquidation report in a timely
    manner

Requirements:

  • At least 5
    years’ experience in finance or administrative position
  • Demonstrable experience with providing strategic financial
    direction.
  • Extensive experience managing complex
    funding contracts as well as all aspects of the organization’s day-to-day
    financial transactions and processes
  • Experience
    managing a small team of financial staff /external consultants
  • Prepare programme financial reports to be submitted to the
    Operations Director.
  • Be responsible for preparing
    documentation for external audits.

Desirable
Qualities:

  • Thai National or Strong ability to speak and
    write in Thai
  • Demonstrated organizational, communication
    and leadership
    skills.
Finance and Administrative Assistant Detailed Job Description

  • Work closely with
    Finance Manager to ensure that the finance system is implemented as per the
    program plans and budgets
  • Work on monthly tasks of
    bookkeeping, accounting and preparation of financial report for auditing such
    as Trial Balance, Profit & Loss a/c, Balance Sheet for each programme
    period
  • Assist the programme in improving finance and
    accounting systems and PMO skills and knowledge in order to accommodate
    diverse needs/demands of next programme phase and skills based on systems
    audit findings
  • Maintain Monthly financial files and
    ensure all documents are scanned and uploaded systematically.
  • Assist to go to the banks and document delivery
  • Manage bill payment and assist for the payment of transportation
    and food in the
    training/workshops.

Requirements:

  • Thai
    National
  • Bachelor’s Degree/ Diploma in Financial
    Administration or related field
  • 2 years of working
    experience in financial administration
  • Good Command in
    written and spoken Thai and English;
  • Detail-oriented
    person
  • Intermediate working knowledge of MS Office with
    advanced knowledge of Excel.
  • Knowledge of Accounting
    software (CD Organizer)
  • Experience working in human
    rights would be an
    advantage;
Administrative Assistant Detailed Job
Description

  • Provide administrative support to Project
    Leads, Programme Director, Operations Director, and Executive
    Director
  • Keep responsible for handling documentation
    filing system
  • Assist to prepare the paperwork related
    to work permit and visa application, and accompany with foreign
    staff/volunteer to Ministry of Labour and Employment, and to the appropriate
    Immigration Office as necessary.
  • Provide support to
    office supplies purchasing and maintenance
  • Provide
    support for logistical requirements of activities implemented under research
    components

Requirements:

  • Thai
    National
  • Bachelor’s Degree/ Office Administration or
    related field
  • 2 years of working experience in
    administration
  • Experience working in human rights would
    be an advantage;
  • Good Command in written and spoken
    Thai and English;
  • Detail-oriented person
  • Intermediate working knowledge of MS Office, Gmail, Google Drive,
    and related tools (Docs, Sheets, Calendar,
    etc.)

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